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Macedonia Baseball & Softball

MCC Organizational Structure

Executive Board- 1 year term (Three Elected Board Members, must hold another position)

  • Sets and approves all league dates
  • Approves all schedules, local/inter-league
  • Report park progress/financial information to board
  • Communicate affiliation information (Dizzy Dean)
  • Lead communicator to park membership
  • Oversees all league/park operations
  • Check writing capabilities with Treasurer
  • Lead Communicator with County officials
  • Oversees all baseball operations
  • Approves head coaches for all age groups
  • Approve and facilitate draft procedures
  • Oversee rules compliance within league
  • Set, uphold and abide all league rules and procedures
  • Umpire liaison
  • Attends or appoints representative to all Dizzy Dean meetings

Secretary - 1 year term

  • Oversees all aspects of registration
  • Prepares registration data for evaluations and uniform director
  • Staff physical registrations
  • Compile online registrations
  • Order league trophies
  • Record minutes at each board meeting
  • Sends minutes of all meetings out of board via email for final review of accuracy
  • Keeps dated records of board meetings in file at park  

Treasurer – 1 year term

  • Manages all finances
  • Provide financial statements at each board meeting
  • Report all financial progress to Board
  • Check writing capabilities with Executive Director(s)
  • File all appropriate documents with IRS and appropriate authorities
  • Insurance agent contact  

Director of Baseball - 1 year term

  • Oversees all baseball activities
  • Responsible for creating Baseball Board to monitor league rules
  • Responsible for maintaining a competitive environment while preserving our mission statement

Director of Concessions - 1 year term

  • Responsible for purchasing and tracking inventory
  • Responsible for staffing concession stand
  • Responsible for all money getting to the bank or to the treasurer each night
  • Responsible for cleanliness and pest control of concession stand
  • Works in conjunction with Common Area Grounds Director on internal repair issues

Director of Freehome Facility- 1 year term
Director of Macedonia Facility -1 year term 

  •  Maintain supplies for field preparation
  • Communicate field conditions to baseball director
  • Manage volunteers for field preparation
  • Responsible for reporting areas needing repair including scoreboards, lighting, dugouts, bleachers, batting cages, and bullpens
  • Responsible for shed equipment inventory, upkeep, repair, or replacement (approval for repair/purchase requires prior approval of Executive Directors
  • Responsible for yearly service of tractor
  • Responsible for yearly seminar for coaches on field and game preparation

Director of Uniforms - 1 year term

  • Manage spirit wear inventory/orders
  • Secure uniform vendor
  • Place uniform order
  • Coordinate with team moms and distribute uniforms
  • Handle all uniform inquiries and problems

Director of Equipment - 1 year term

  • Maintain equipment for game play (baseballs, catchers gear)
  • Manage check out/in procedure of catcher’s equipment to coaches
  • Report league owned equipment inventory to Executive Directors
  • Procure league-wide discounts from local sporting goods retailers
  • Suggest best/cheapest sources for coaches on equipment for players

Director of Scheduling - 1 year term

  • Create all game schedules
  • Responsible for all rain outs
  • Communicate schedules and rain outs with umpires
  • Publish schedules on website

Director of Fundraising - 1 year term

  • Responsible for picture day (Fall and Spring)
  • Responsible for all fundraising efforts
  • Responsible for Creekview Night

Director of  Sponsorships - 1 year term

  • Contact and secure sponsors
  • Responsible for contractual sponsorship terms
  • Responsible for banners
  • Work with Director of Marketing/Communications to place sponsor ads on website/Facebook & send emails

Director of All Stars & Travel Ball  - 1 year term

  • Communicate all star try out process to league
  • Communicate all information (district, state, world series)
  • Manage team information (uniforms, practice)

Director of Marketing/Communications - 1 year term

  • Provide all league wide emails about registration, events, etc.
  • Get approval and supply flyers to area schools
  • Manage the marquee
  • Coordinate marketing signs and information to league
  • Work with Director of Uniforms/Equipment on spirit items
  • Assist vendors and sponsors with signage and promotion  

Director of Team Moms - 1 year term

  • Communicate league functions to team moms
  • Coordinate team mom meetings
  •  Coordinate league paperwork
  • Collect and coordinate monies for fundraising and special league events
  • Teach or provide resources for keeping a box score

Director of Coaches - 1 year term

  • Communicate league information to league commissioners
  • Coordinate coach training/certification
  • Provide leadership to young and/or inexperienced coaches
  • Observe one practice of each team per season
  • Evaluate coach’s performance

Age Group Commissioners – 1 year term

  • Oversee specific age groups
  • Suggest head coaches to Director of Coaches
  • Coordinate draft and evaluation information
  • Manage complaints within appointed age groups
  • Communicate safety/training issues VP
  • Manage communication of rain out and practice schedules
  • Enforce rules compliance
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